Departments & Services
- The Purchasing Agent is responsible for the development, implementation and supervision
of all processes and procedures relative to the purchasing of personal property
and services for the Township, disposal of obsolete and/or surplus personal property,
and the fixed assets inventory. This involves the establishment of policies to enforce
municipal, state, and federal purchasing regulations. The Purchasing Agent serves
as Resource Management Officer in accordance with the Emergency Management Plan,
and as Public Agency Compliance Officer in accordance with N.J.A.C.17:27-3.5.
- The goal of the Bernards Township Purchasing Department is to provide the highest
quality of goods and services to the various departments in a timely manner and
at the lowest possible price. The Division of Purchasing coordinates and oversees
the acquisition of all services, equipment and products utilized by Bernards Township
in all of its daily operations
- The Division of Purchasing conducts all Township purchasing activities in accordance
with the Local Public Contract Law of the State of New Jersey, specifically N.J.S.A.
40A:11-1 et seq. and attendant rules, N.J.A.C. 5:34 et seq.
Frequently Asked Questions
Q: How can I make an appointment?
A: Vendors are encouraged to make an appointment before calling on the Township Purchasing
Office to assure availability of Purchasing personnel. No assurance can be given
to vendors who arrive unannounced. Appointments may be made by contacting the Purchasing
Office at 908-204-3065, Monday through Friday between the hours of 8:30 and 4:00pm.
Q: What is a Business Registration Certificate (BRC)?
A: Effective September 1, 2005, a Business Registration Certificate is required
from all vendors doing business with Bernards Township. This certificate is required
upon award through an RFP, RFQ and RFB process.
Q: What Procurement Methods are Solicited?
Request For Proposal (RFP)
RFP's may be employed for the procurement of specialized professional services and
highly technical systems.
Request for Quotation (RFQ)
Purchases between $2,500.00 and the statutory bid threshold of $ 40,000.00 requires
a Request of Quotation (RFQ). The Purchasing Office shall provide the required forms
to be submitted at the time and date specified or accept an informal quote depending
on the commodity. RFQ's received after the date and time specified will not be accepted.
Request for Bids (RFB)
Public Bids are required for any commodity, service, or public improvement when
the anticipated expenditure exceeds the statutory bid threshold ($40,000.00), pursuant
to N.J S.A. 40A:11-3, and must be submitted in accordance with the terms and conditions
prescribed in the bid specifications.
Request for Bids (RFB), documents are available to download from our website; www.bernards.org
under "Quick Links". All RFB's must be submitted on forms supplied by the Township.
There may be a charge for a set of specifications as noted in the Notice to Bidders.
Bid documents can be sent via FedEx providing payment in advance and requestors
FedEx account number. Bid packages will be sent by most cost effective rate. Bernards
Township will incur no expense in sending out bid packages.
Bid addenda will be issued on the township website at; www.bernards.org. It will
be the bidders sole responsibility to be knowledgeable of all addenda related to
Vendors are encouraged to read the Courier News legal advertisement or visit the
township web site; www.bernards.org for "Notice to Bidders" for legal notification.
RFB's are publicly opened and read aloud on the date, time and location specified.
Prospective bidders are invited to attend all openings. RFBs are available for inspection
after bids have been opened.
Approval Process - Bids are evaluated for the responsive, responsible bidder’s compliance
with bid specifications. After analysis, a resolution of award is submitted to the
Bernards Township Committee. All awards or rejections normally occur within a thirty-
(30) day time frame, but in no case more than sixty (60) days.
Notification of award/rejection will be made by written communication.
Procurement Opportunites (RFB, RFP, RFQ)
"SIGN ME UP"
For automatic notification of Bids, Request for Proposals, Request for Quotes, Bid
Results etc, go to our web page at; www.bernards.org. In the upper right hand corner
click on "Sign Me Up". Select “Bidding Opportunities”. Insert your first and last
name and e-mail address in the boxes indicated. Click on "Sign Me Up" and you will
receive automatic notifications of all future bid related activity.
Vendors are encouraged to read the Courier News or visit the township web site;
www.bernards.org click on “Quick Links” for RFP, RFQ and RFB announcements.
New Jersey State Department of Local Government Services
New Jersey Department of Labor
Business Registration of Public Contractors
New Jersey State Department of Banking and Insurance
Somerset County Cooperative Purchasing
Q: What is the approval process?
A: Bids are evaluated for the best price, compliance with bid specifications, financial
responsibility, reputation of vendor, service availability, and other relevant considerations.
After analysis, a recommendation is submitted to the Township Committee for award.
All awards or rejections normally occur within a thirty (30) day time frame, but
in no case more than sixty (60) days.
Notification of award/rejection will be made in writing.
Q: Where can I find bid announcements?
A: Vendors are encouraged to read the Courier News or visit the Township web site
for RFP, RFQ and RFB announcements.
Thank you for visiting our website. Please contact us whenever an issue is important
to you. The Township Committee and Administrator depend on your thoughts and comments,
to ensure that at all times our service offerings are community driven.